Company phone policy template

The inappropriate use of cell phones can result in risk exposure as well as loss of information for the company. This can potentially lead to damaging consequences. For a company, one of their primary resources are their employees, and a majority of them have a cell phone. It is a good practice to start by defining the boundaries of the policy. Most common criteria to determine the range include the type of the company, the industry which it operates in, the size of the company and the strength of employees.

Another common practice is to segment the policy and customise it based on the seniority level of employees. While policy guidelines for personal phones are necessary, it is useful to have a separate section for company provided phones.

It is recommended to divide the entire policy into various sections. Each section should contain a brief description of the area of the cell phone policy that you want to cover. It is recommended to use a bullet point guideline or a checklist containing questions that help in capturing all the significant points.

It is a standard practice to use a word document to record the entire physical security policy of your organisation. It is also a good idea to have a separate page which contains information such as the version of the cell phone policy, last audit date, department or individual responsible for the ownership of the document, single point of contact and other necessary information. More details can be added later as per requirement.

Along with brief explanations, we have also provided some examples of the policy statements you can use for each segment. This section deals with the company guidelines and regulations for the personal cell phones of employees.

The rules of this policy apply to all the employees of [ company name ], including full-time, part-time, independent contractors, consultants, and interns.

It includes the use of all cellular devices such as a personal cell phone, as well as a business cell phone. It is expected that the employees at [company name] make judicious use of their mobile devices and not indulge in such practices.

All [company name] employees using the company cell phone are expected to understand that the phone is for business purpose only.

They are required to stay within the stipulated range of minutes allotted to them and not exceed the cell phone allowance. If the use of cell phones interferes with the work of the employee or reduces their productivity, the management can revoke the cell phone privileges entirely.

Any misuse such as text messaging, making phone calls, or other unlawful use while driving shall also result in strict disciplinary action. I have read and understood the Company Cell Phone Policy, and will abide by all the conditions of the policy defined herein. Disclaimer: This cell phone usage policy template is meant to be a general guide only, and should only be used as a reference. The policy template may not necessarily include all local, state, or federal laws and other applicable laws, and hence, it should not be considered a legal document.

Neither the author nor Time Doctor shall be responsible for any legal liability that may result from the use of this sample Company Cell Phone Policy. Smartphone technology continues to improve and can cause serious productivity concerns regarding the use of a mobile device in the workplace.

As an employer, it becomes necessary to update the company policies and form new ones to safeguard yourself as well as your employees. Including a comprehensive company cell phone policy will protect your company from legal issues while also improving employee productivity and performance. Use the points mentioned above, and you can draft a well-detailed company cell phone policy in no time.

Carlo Borja is the online marketing manager of TimeDoctor. He is a remote worker, a digital marketer, a serial coffee drinker and more. They can also be used to create a corporate cell phone policy. We'll start with a very simple one-paragraph version.

Download a cellphone policy template in Microsoft Word and quickly customize it to your company's needs. Cell phones should not be allowed to distract employees from business tasks.

They should not be used for surfing the internet or gaming during work hours. Cell phones should never be used while driving, operating equipment, or in any situation where they can cause accidents. The [company name] cell phone policy offers general guidelines for using personal and company cell phones during work hours.

We will highlight TEN simple pointers for creating your policy. Additionally, we will deal with those employees who drive company vehicles, or even personal cars while on the job.

Here we will speak of the policies needed to minimize company liability for employees who become distracted drivers. As their employer, it is important that you communicate what is acceptable and unacceptable policy when it comes to their use of personal cell phones during work hours. Corporate email is good. Snap chatting with ten potential suitors on company time is bad.

You get the idea, but they may not. Of course that means a wonderful conflict of interest. On the one hand, employers do not pay employees to be talking to family and friends, or to be posting, tweeting, surfing the net or playing Candy Crush we know you do it.

On the other hand, a cell phone policy at work should not be so restrictive as to ban ALL uses of a personal cell phone.

Employees may need to check in on their children or may need to call regarding an important personal matter during business hours, with a lawyer or a doctor. Regardless of the conflict, a carefully crafted mobile phone policy at work allows your employees freedom and the company a well documented policy.

So how do we actually do this? How can employees comply with your policies, rules, goals and wishes if they do not know what they are? Some employees will also want to know why certain policies are what they are. Employers should take the time to communicate their expectations regarding appropriate employee conduct to all employees.

Workplace policies should be expressed, preferably in writing, as clearly and unambiguously as possible. They should be applied consistently and fairly by the employer.

As a side note; when you try and share your vision, it may be helpful to bring other employees in the discussion for buy-in. No one wants to be this boss:.

Creating a compelling vision is great but if no one hears about it then… does it matter? Here are some easy ways to get the message out. Employee handbook cell phone policy. As Orientation material for new employees. Part of Performance Appraisals and Job Reviews. Postings in areas frequented by employees, such as break rooms, main hallways or bulletin boards. Not the best method if you want verification that each employee saw and understood the policy.

Knowing how to share the vision is important but how do you actually create the framework? The policy suggestions below can offer some insightful tips.